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Job interview Archives | Underwood Executive | Executive Search & Talent Management

Mar 14
5

8 tips for an Executive Resume

By | Coaching, Recruitment, Talent

”Have you got any advice on my CV?” or “What do you think of my resume?” and “How can I improve my CV? are the questions we are asked every day here at Underwood Executive.

The executive resume is a sales tool – it is a preview document with the goal of winning an interview.  The resume is not a document to tell the interviewer everything about you (no DOB, how many kids you have or what you enjoy doing on the weekend).  It’s an appetizer, a taste of what skills and competencies you have to offer as a high performer.

The best resumes are visually appealing, easy to read and have very little narrative and more dot point facts and figures.

Specifically, here are 8 tips to producing an effective executive resume:

  1. Short & sweet– preferably 3 pages (maximum 5) is enough to demonstrate skills, experience, competencies and achievements. Anything longer tends to suggest long narratives, too much waffle or a retyping of a job description. Use a crisp font style and size (please not Times New Roman!), use dot points and short clear sentences. Never use third person or ‘me-centred’ statements with lots of opinion. We want to see white space – not long paragraphs or over indulgent sentences. Always consider readability and not squeezing too much on one page.
  2. Personal details – your name, mobile number, email and LinkedIn URL (make sure you customise this) are best in a header so these details carry across to every page. It is also recommended you use page numbers, so when someone prints your CV it is easy to put in order.
  3. Give yourself a title – the first thing we should be able to see on your resume is what type of executive you are eg: General Manager HR or Chief Financial Officer. Giving yourself a title or several titles makes it easy for the reader to make a connection to the types of positions you are going to be interested in. You can separate titles, just like you can on a LinkedIn profile eg: Group Executive HR | Organisational Development | Change Agent.
  4. Competencies & key words – what are your stand out strengths? Those skills that someone should be hiring you for? What competencies have allowed you to succeed in previous positions? We need to see these skills listed on the front page. Think of these as key words that should be repeated throughout your resume to sell your story and they become the key message to reinforce your strengths.
  5. Career summary– having a table on the front page of your resume that summarises your career history with the company, position title and dates/length of service is a quick reference point for the reader to see your career in an easy snapshot.
  6. Company descriptions– not everyone has worked with well-known brand names like Woolworths or Commonwealth Bank, so we always recommend 2 – 3 sentences saying who the company is, the revenue turnover of the organisation, the industry, number of staff etc. Any information that makes it easy for the reader to make a connection and understand the type, size and complexity of the organisations that you have worked for. Further additions can be hyperlinks to the organisation and the use of logos.
  7. Dates– a resume without specific dates (months and years) is frustrating, as we can’t determine length of service in each role.  Being clear about employment dates and gaps is critical in producing an honest and up to date document. This also includes having dates for when you have completed relevant qualifications. Always check to make sure these dates and descriptions match your LinkedIn profile too.
  8. Career history – always start with your current or most recent position making it very clear your job title and key responsibilities. To give each role size and scale, you can say who you report to eg: CEO and include how many staff report to you eg: 5 Managers, 46 team members, budget responsibility and the role purpose. Including key achievements under each position demonstrates you have performed well, what you have contributed and what success you have achieved. Where possible use as many facts and figures, such as sales results, cost savings, engagement survey results, change management projects etc. Don’t go back any further than 10 years in great detail, as prior experience can be summarised and shows how your career has progressed, but we don’t need the actual key responsibilities for all of these past positions.

Remember that an executive resume is about making yourself and your career stand out through highlighting your most important skills and milestones. You won’t be able to get all of this information in a succinct document, so don’t even try. In this situation, less is more. Too often resumes become versions of war and peace and you lose the reader by confusing them with too much irrelevant data and information that takes away from your core skills, experience and achievements.

If you want your CV noticed, ask yourself what is the most remarkable and significant information as an executive that I want to get across? What skills have I developed to achieve success so far in my career? What makes me more appealing to hire than another executive?  What can I bring to the table that potentially others can’t? What do I want to be known for? It is the answer to these questions that you need to prioritise.

A great executive resume is appealing, concise, informative and relevant with key words and factual information.

Need help? Speak to our consulting team about a career coaching session here.

Mar 02
7

Don’t keep your candidate waiting… the only 3 questions to ask before you hire

By | Recruitment, Results

Top talent can be hard to find and enticing them to consider your role may be even harder. Even though our unemployment rate is at 6.3%, A-class super stars are almost always gainfully employed and are rarely actively on the job seeking market. Finding them is tough enough, so this means that when you engage them in a recruitment process, it is critical you move quickly to ensure you ‘close the deal’, don’t miss out and get them on your team as soon as possible.

Easy in theory, yet I see so many employers drag out recruitment processes and hesitate to make employment decisions.  So what makes employers stall? Why do these processes drag out? Why can’t an employment decision be made? It can be one of the most frustrating aspects for an internal or external Recruiter who is facilitating this ‘courting’ process.

Consider this – the candidate’s ego is at an all time high as they have been approached or picked from a large pool of candidates to meet face to face – getting this far is not to be underestimated when you look at the large number of people looking for work. They are excited. They are engaged. They have done their research. They’ve asked around, they’ve googled, they’ve potentially rejected other approaches and they are ready to impress.  The first interview goes well. There is quick follow up, feedback within 24 hours and everyone is on the same page. Well so it seems…then suddenly booking a second interview meeting time gets tricky as there are several decision makers involved and schedules to coordinate, the boss is away, there is a board meeting, there is an internal referral at the last minute or someone on the hiring team starts questioning the role purpose or the candidate’s suitability.  These delays take the ‘shine’ off of things. The candidate goes back to their normal day to day, they take on new projects, their boss might even give them some recognition and you, the new potential employer are at the risk of taking a back seat.

Prolonged or unnecessary process delays are dangerous. You have now entered a zone where your chances of an offer acceptance have started to decrease and you are on slippery slope to achieve hiring success.

Don’t delay! Ensure you ask yourself these 3 questions and then decide!

  1. Can the candidate do the job? That is, do they have skills and competencies to perform the job successfully?
  1. Will they love the job? This refers to their motivation – what is driving them towards your opportunity? In what circumstances do they experience job satisfaction and will your role satisfy this desire?
  1. Can you work with them? Will they fit in to your culture and will your team genuinely enjoy working with them?

That’s it. If you are experiencing hesitation, recruitment delay or decision making avoidance – just ask these three questions to find your answer. If you have positive answers to all three, please don’t delay. Make an offer and fast. Delight the candidate – make them feel special and worthy. The consequence is a return to the drawing board which not only is frustrating for all involved, but costs more time and money and may affect your reputation as an employer of choice in the market.

 

At Underwood Executive we specialise in sourcing talent where we partner with organisations that value the importance of recruiting and retaining high performing employees. Our up-to-date research and progressive sourcing strategies ensure that we unearth the best talent, giving our clients access to the nicoleunderwood talent community, which reaches beyond the active market. To discuss how we can source talent for your organisation, contact us here.

 

Feb 24
5

The reason why you may not be getting a job interview

By | Career, Recruitment

Would you go to a cocktail party in your cycling gear? Would you go to a business networking event in your wedding dress? Would you attend a job interview with a glass of wine in your hand? I don’t think so. It begs the question then, why do we see these types of photos being used people’s profile shots on LinkedIn?

In the business of ‘search and recruitment’, we spend a lot of time on LinkedIn – looking for talent and generally getting to know who you are and your experience within industry. This is especially helpful if we are meeting for the first time and want to see what you look like so we don’t approach the wrong person at a café or it may be that we are reviewing resumes and want to see a professional image consistent with your formal application. More and more we find that people are using photos that aren’t helpful, up to date or even remotely professional. Here are some of the biggest blunders we have observed: 

 

  1. No photo – if there is no photo, the assumption can be what’s wrong? What are you trying to hide? The whole point of LinkedIn is to network and increase your professional connections – so you need to be willing to share and help people recall who you are. Putting a face to a name is important.
  1. Using company logos for your profile shot – this is not you or who you are. That is what a company page is for.
  1. Cartoon picture – okay so you might have a good sense of humour, but we like to know who we are dealing with. I’m yet to meet Road Runner in the flesh!
  1. Group shots – hmmm are you the blond or the brunette? Considering this is an individual profile, it should be an individual picture.
  1. Social shot – this is not a dating site. Great that you enjoy cycling, fishing, walks on the beach, sunsets etc, just don’t use them here, save these photos for Facebook.
  1. No “Selfies” – Instagram maybe, but using a professional shot on LinkedIn is your best choice.

We know some of you will find our comments controversial, or you may think well I’m not actively on the job market so who cares – but a good mentor once said to me, think of Facebook as a pub, Twitter as cocktail party and LinkedIn as a networking function. With that in mind, think of your current photo and ask yourself is this how you would present at a professional networking event or a job interview? Having a professional, clear and up to date photo combined with a complete profile with current title and key skills and competencies, will definitely help you stand out from the crowd. Having professional consistency across all platforms is key.

Sep 03
6

Rejected because of your email address …….. the harsh reality of selection criteria

By | Recruitment, Retention, Talent

It seems everything I read this month features Ruslan Kogan …… At age 31, a ‘rich lister’ worth more than $300 million. He sparked my interest in a recent Financial Review article and now again as I read the Virgin Australia Voyeur magazine on my way over to the RCSA conference in New Zealand. It seems Kogan and I have a few things in common – we both started businesses at age 23, we believe in recruiting for culture, openly giving people feedback and that you need stringent selection criteria to hire the best people.

Kogan was interviewed by the Fin Review on his “hiring secrets” and what criteria he uses to screen “in” or “out” new innovators into his technology business, where he employs 150 staff.  Now, anyone who has built a successful business like his, I like to think must have learnt a thing or two about hiring ‘A’ players and retaining talent to ensure long-term and sustainable results.

It turns out one of Kogan’s biggest selection criteria is dependent on the email address you use. Yes, your email address! If it is Hotmail and not Gmail, you will get a “no thanks” letter based on that alone. Too harsh? His justification is around the technology his company uses and he wants to attract people who are just as passionate and savvy about technology as they are – which means Gmail’s functionality and speed is superior to Hotmail and as a “technology boffin” you would know this. In a market where we are becoming flooded with responses and he is quoted as saying they get over 250 applications per role, is it no wonder that such criteria is being used? Fair? Maybe not. Efficient? Absolutely. Proven to be a precise assessment? Well that’s debatable. He admits it isn’t 100% accurate, but it’s pretty close.

It got me thinking about the other selection criteria used to “screen down” the volume of applications to roles and you may be surprised to know some of the other criteria that is going on behind the scenes including:

  1. Calling before you apply – anyone who calls prior to applying for a job gets a big tick in my book. It shows me that you are keen, see the process as a two-way street and aren’t just applying for any old job out there. You may want more information to ensure we aren’t wasting each other’s time or you may be opportunistic and get your 5 minutes to make a great first impression. Either way – it takes effort to pick up the phone these days and have a phone conversation vs. flicking off an email and resume.
  1. Initiative – sometimes recruiter’s advertisements don’t reveal who the employer is, which I acknowledge makes it harder to write a specific cover letter saying why you want to work for that company.  Again get creative – call, ask some questions, try and obtain any extra information that is going to allow you to tailor your cover letter and stand out from the crowd.  The generic “To whom it may concern” or “Dear Sir” will likely see your application automatically in the ‘no’ pile.
  1. Social media presence – there are more and more roles that require you to be a ‘thought leader’ in your field, to be the ‘face’ of the organisation, or to be a successful networker and influencer.  When this criteria is high on the agenda, don’t think it is only your application being reviewed. Google searches, LinkedIn profiles, Twitter feeds and Facebook searches are all being utilised to present a three-dimensional view. If your on-line presence isn’t projecting the level of influence and credibility required for the role, you may be screened out before a face-to-face interview opportunity, over other candidates who do.
  1. No cover letter – if a job advertisement asks for a cover letter and all you do is click ‘apply’ and send your resume, this could be the criteria that knocks you out.  It shows that you aren’t following instructions and potentially tells the hiring company that you aren’t that interested in their specific opportunity, more that you are happy to flick your CV for any role you see advertised and hope for the best.
  1. Motivation – if your cover letter does not clearly articulate why you are passionate about this role and this company and it becomes more a sales statement about how great you are in general, it might be the criteria that tips you over to the “no” edge.  Companies want to see a link and a real connection to their opportunity.
  1. Location – if you are ever applying for a role that is different from your home base or local area, please be clear and address this in your cover letter and email.  Why are you attracted to work in this area? How did you hear about the role? What connection do you have to this location? Will you relocate? It is much better to address this up front rather than letting the hiring manager make up their own mind, which might be an incorrect assumption and one that again lands you in the ‘no’ pile.
  1. Voicemail messages – I have been known to count someone out purely based on their voicemail message. I detest those leave a 10 second message and it will be sent as a text….do they actually work? Will you receive my message accurately? Or the voicemails with the funny music over the top, or the ones that just say “yeh you missed me, leave your number”. All of these examples do not create a great first professional impression and will be considered in the selection process.
  1. Phone manner – the way you answer the phone, the way you hold a conversation and the way you answer particular questions are all factors helping us to assess applications.  The other week, I was screening candidates via the phone and I said to this one person “can you talk freely right now?”, he asked me to hang on and after a minute of silence as he walked out of his open plan area, he then returned to the phone and simply said “shoot!”. This wasn’t exactly the most professional response I was expecting.

It’s a friendly reminder that every step in a selection and recruitment process is a test.  A test to determine long-term suitability and cultural fit for the job role and company.  I don’t believe anyone should apologise for having harsh or restricting criteria to find the best people for their organisation. Decisions need to be made and you don’t always get it right. I am sure some will read Kogan’s approach and think it is unrealistic, but you know what? It doesn’t actually matter. What matters is that he gets his formula right, is consistent in his approach and he knows the best people that fit his organisation and the method to find them. I don’t necessarily agree with all his theories, but I will give him the kudos for knowing how to recruit the best people for his business. That in itself is one of the hardest lessons to learn in any successful business.

 

 

Mar 05
4

5 ways to manage your on-line image…..BEFORE you hit the job market

By | Recruitment

In the recruitment industry, it is common knowledge that Consultants will Google you, look at your social media presence – including Twitter, LinkedIn and Facebook. This is not new and most hiring managers will do this at some stage in the process to gain a broader understanding of who you are and to do some fact checking. This begs the question – what does your social media profile say about you?

Are you presenting a positive and professional image consistently? Do you have a Facebook page? If you do, is it an open page? Are you even aware of your privacy settings and what the general public can see or not see? Are you “liking” controversial Facebook pages that could be a questionable culture fit for a new employer? Are you having heated debates on Twitter or posting contentious photos of your weekends out on the town?

If you are about to commence your job search, it’s a good time to consider and potentially clean up your online profile to make sure it is consistent with the image you want to project.

Here are 5 ways to take a proactive approach to manage on your online profile:

1.    Monitor

You can use monitoring sites such as Reppler, which give an overview of how others may perceive your online brand.  See below. In 2 minutes it gave my Social Media Image Score 86 by analysing my posts and posts by others in my network showing my most commonly used words. It presents a fascinating snapshot of communication, commonality and language tone.

Reppler

 

You can also Google yourself regularly to see what is coming up under content and images. Are there any inappropriate comments, images or tags that are linked to you? Is there any content you weren’t aware of through testimonials you may have made, groups you may have signed up for? I remember finding someone claiming I was a client of theirs in the past, when in fact I hadn’t ever engaged their services. It’s best to be on the front foot and know what is available on-line about you.

 2.    Privacy

There are just some things that are best kept private so check your privacy settings, especially on Facebook. Why have an open page? Restricting access and managing settings is important to maintain control over what is being put up on your page.  Test it! You can also be notified of potential risks and issues via monitoring sites – it’s about being aware and maintaining control.

3. Creation

Ask yourself how do you want to be seen? What is the professional image you want to be representing and how do you create this? This means as well as controlling what you don’t want the public to see, you can also control what you do want them to see.  To be consistent with this image, you can like pages that represent your professional interests, you can follow people you admire, join groups and build a LinkedIn profile that reflects your key strengths and expertise.

4. Consistency

It is quite common for us to view resumes and then find that LinkedIn profiles don’t match in terms of dates and even employers eg: they are jobs missing altogether. All your information needs to be consistent across platforms because otherwise the obvious question is which one is correct, why have details been omitted and why is the information different? There may be a logical and fair explanation – but you may also not get the opportunity to present your case. Tell the same story consistently.

5. Care

Ultimately it is your responsibility to take care in what you do and say on social media. Your professional reputation can certainly be at risk if you aren’t paying attention and consideration with what you put into cyberspace.  Also consider that your employment status might be on your Facebook page and this in turn can have a direct impact on your employer’s brand depending on what you are posting and liking. I certainly know of cases where employees have been reprimanded in line with corporate social media policies when their personal content on Facebook has been questionable.

Your professional image extends far beyond the people in your immediate network and the people you met face to face today. Your professional profile exists on-line and grows every day – sometimes without your knowledge.

Take control, manage your online image and ask yourself what would you think of this person? Would you hire them? Would you like them in your team? Is your profile consistent across platforms? These are the questions that I guarantee are being asked when potential employers do some fact checking of their own. Think about it – the image you portray is an important message you send to the external world and impressions can be made instantly. Be ahead of the game and take steps to ensure the impression you are creating is positive one.

Jan 29
6

How to deal with job-hunting rejection

By | Career, Confidence, Recruitment

Last week my article “3 ways to nail a job interview” was published by Women’s Agenda.

24 hours later I received an email from a frustrated job seeker who after being made redundant is struggling with the rejection of job seeking.  She is finding it increasingly difficult to stay confident and positive.

She writes:

“It’s starting to get pretty tough to persevere. I’m confident in my ability, I know why my skills outweigh my limitations and I bring personality in spades, but the reality is that job hunting is darn hard work and rejection is difficult to endure. Let’s talk about that.”

I have no doubt that “Samantha” isn’t alone. Finding a new job, let alone your perfect job, is hard. It is a full time commitment that requires research, preparation, networking, building relationships, investment, time and fortitude. It also often means rejection, frustration and disappointment.

When you are struggling to stay positive, how do you keep on going?

  1. Focus – do you have a clear career plan? Make sure you reflect on what you enjoy doing, what you are good at as well as aspects of previous jobs and cultures you haven’t enjoyed. Getting clear on your desire and creating a vision of where you ultimately want to be in your career will keep you focused and inspired when the going gets tough. Look at all your options realistically, what’s required and what action you can take right now to get one step closer.
  2. Optimism – the proverb ‘this too shall pass’ might sound flippant right now when you are constantly receiving “thanks, but no thanks” letters.  However, this is a moment in time that you can find positives in.  Who have you met on this journey? What extra time has this created in your schedule to do the things you love, that when working a 5 day week you couldn’t seem to fit in? There are always silver linings – you just need to be looking for them.
  3. Get comfortable being uncomfortable – this is one of the biggest discoveries that set successful people apart.  When you are uncomfortable you are learning and doing something different is more likely to generate a different result. If you keep doing what you have always done you will always get what you have always got. Try different things! If you are just applying for jobs on Seek, try something else – update your LinkedIn profile, connect with new people or ask someone who is doing the job you want out for a coffee.
  4. Feedback – gaining real and honest feedback about why you didn’t win a job is extremely helpful.  Most of the time you are simply told, “there was a more experienced candidate” or “we went with someone else” – nothing that is going to help your interview performance next time around that’s for sure. Asking for feedback is tricky. It requires you to be gracious and open to constructive criticism. The golden rule is never get defensive. This will ensure an automatic shut down from the other person and there goes your chances of finding out honest and real information that will help next time around. Be courageous, ask the question and make the other person feel comfortable and safe to give you this information honestly.
  5. Call in an expert – still getting nowhere? Just like professional athletes have coaches to help achieve their ultimate goals, consider paying an expert to help achieve yours. An expert in this area can assess your resume, critique your cover letter or role-play an interview with you. When you are paying someone for a service you can expect to get the honest answers you are seeking.
  6. Persistence – the ability to press on when you feel like quitting will set you apart in a competitive market. You could be just one more application away from winning your next job. “You miss 100% of the shots you don’t take”. Getting the result you are after means taking action. More action. Consistently. If you don’t – nothing will change. Keep your focus on the overall plan and what you want – this will help keep you on track.

Finding a new job can be “terrifying” and sometimes all the research, preparation plus your new outfit and positive attitude still won’t get you across the line. Try not to take it personally and don’t let rejection get the better of you. Keep going! See the opportunity to practice, learn and improve. The right opportunity is out there for you. Keep focused on your ultimate goal and remember these experiences build character!

Jan 20
4

3 ways to nail a job interview

By | Recruitment

The holidays are over, the phone is ringing and the LinkedIn requests are coming in thick and fast as many individuals put the wheels in motion to achieve their New Year resolution to find a new job. It happens every year without fail that January and February become a peak period for candidate activity – conversations, resumes and interviews with those determined to find their dream job in 2014.

Actually winning a job interview is hard enough with the volume of applications received, providing significant competition for roles across the majority of sectors.  Even some of the most qualified candidates on paper, still struggle at the interview stage due to lack of preparation, and not providing specific  examples.

Here are 3 things you can take on board right now to help put your best foot forward:

1.    Don’t be a robot, be yourself

I know what you’re thinking – that’s it? I don’t need to prepare for being me. I’ll just rock up and be myself and that will be enough. Wrong! The majority of people attending an interview are nervous (understandably) and have actually over-rehearsed so much that they end up presenting as a cookie cut-out of themselves  – robotic in facial expressions and stiff in their conversational style.  Relax! Beyond ensuring you have the actual competencies to do the role, interviewers often hire people they like the most.  So while being polished and professional is important, you need to demonstrate warmth, build rapport, find that common ground and always be genuine.  If you are going to be hired, remember you need to fit the culture ie: we like you enough to spend a 40-hour week with you! A candidate I interviewed last year, arrived out of breath, covered in sweat and had just split his pants on the way to the interview. It was a great conversation starter and he used the situation to demonstrate his humour and candid nature!

2. Ooze assurance, lose the ego

Confidence is a sure-fire way to leave a lasting impression – when it is delivered with humility, not arrogance.  Over the years, I have lost count of the number of people waltzing into an interview with their nose in the air, believing they don’t need to answer these ‘ridiculous’ questions because of their experience, status or who they might be. We aren’t interested. Really.

Employers want to hire people who can positively influence others, who are confident in their skills and abilities, demonstrate values based behaviour and who are positive to be around. An arrogant, pretentious or superior demeanour have no place in an interview situation.

To the guy who claimed to be personal friends with Gina Reinhardt while interviewing for a role in the mining sector – it didn’t impress, was of zero relevance and didn’t demonstrate actual competency to perform the role.

If you are good enough to do the role, use real examples and tell specific stories that demonstrate your achievements.  We want to know what was the situation, what did you do and what was the outcome?  Keep your answers succinct based on facts and figures….your referees will back up your claims and will tell us how wonderful you are.

3. Your truth & buzz

Don’t lie and tell me what you think I want to hear.  I want to know about you, your story, your drivers, what makes you leap out of bed in the morning and enables you to thrive?

This process involves easily being able to articulate why you want this role and why you want to work for this organisation, including why I should employ you. Inspire me! Tell me about jobs you have loved, leaders that have brought out the best in you, where you have felt stifled and what factors would make you want to flee.  Motivation is at the core of everything. When your rational and emotional motivators are satisfied, you will perform, feel ultimate job satisfaction and stay!

The interview is a two-way street where you need to be true to yourself and recognise what you need out of the employment relationship.  It’s just as important that you find the right job, culture and leader for you.  Being steadfast on ‘winning’ the interview rather than really listening and conversing to find out if this is the right move, could see you succeeding in the process, but ultimately losing sight of your bigger picture career goals and job satisfaction.

Leave the robotics and exaggerated self at home, breathe, smile and come in feeling positive, let’s get to know each other and discover whether this is a true match for all parties.

Aug 25
6

STOP! Why you shouldn’t make a counter offer

By | Recruitment, Results, Retention

In the current economic climate – just about every candidate we make an offer of employment to is being counter-offered by their current employer.  This enticement to stay takes many forms including more money, job title change, better projects, company cars, larger offices, bonus offers and extended leave.  The list goes on and on. But stop right there. Don’t do it. Let me tell you why.

They don’t work. They never have. They never will.

An employee who hands you their resignation has already emotionally left the building. They made a decision some time ago that the role, position, company, culture or leadership was not for them. Whatever those reasons may be. Let them go.

Your reasons for making a counter-offer probably feel valid including:

(a)  It is easier to get them to stay than to even think about the time, cost and effort in trying to recruit and replace them.

(b)  You don’t want to deal with the unpleasantness of telling the rest of the team. It will hurt the morale.

(c)  They are a top performer and you can’t possibly continue without them. (Rubbish! Everyone is replaceable).

(d)  It’s a quick fix – you need time to plan how you are going to deal with this

(e)  It’s cheaper to pay them $10K more vs. time lost in productivity, clients, training and replacement costs

All valid. I get it. I’ve been there.  The first time one of my staff resigned, I was in my early 20’s and invincible….ha! I had to go to the coffee shop to pull myself together and work out my ‘strategy’ on how I was going to keep her.  I tried more money, I tried a change of duties, a change of title…anything, please don’t go.  My attempts were clearly unsuccessful.  It wasn’t about me. It was about her – her career ambition and her desire that we were unable to fulfill at the time.

It is that immediate, but, band-aid attempt to keep someone. We’ve all done it.

Once someone has resigned, there are genuine reasons and needs that are going to be met elsewhere. You are prolonging the inevitable pain that will be felt by both of you over the next 6 months if you do go down the counter-offer path and they accept.

To the company last month that tried offering more money; to the company the month before who offered a bonus plan on the largest account and to the company who said they would finally come through with the company car they had promised a year ago.  It’s too late. Let them go. Counter-offers don’t work.

Next time someone hands you his or her resignation, accept it with grace. This is business – don’t use guilt or persuasion. Stay professional and listen to their feedback – is there anything you could have done differently? Yes? Great – learn it for next time.  Instead, implemented “stay strategies” that will retain your remaining performers.

Salli Tanner who works with me now is a great example of this strategy working effectively.  Early in 2010, Salli worked for me in another organisation, when she resigned. I was sad to be losing her as a valuable member of my team, but I accepted the move being the right one for her and her career at the time. As much as I didn’t want her to leave, I genuinely wished her well and joked, “You never know where we might work together again in the future!” The strategy does work.

Sure, you can be disappointed that someone is leaving, but acknowledging their contribution and wishing them well will go a long way in a market where people talk and employer brand awareness is critical for future hiring. See the opportunity to improve your retention plans, gain some constructive feedback and always leave the employment relationship on a positive note.

 

Jul 23
5

Have you been conned? 5 ways to avoid a bad hire!

By | Recruitment

How many times have you hired a dud? How many times have you kicked yourself for not following your gut and made a poor recruitment decision? Was it that they were 5 minutes late for their interview, did they have a sweaty handshake, were they reluctant to provide relevant referees or was it that unexplained gap in their CV when they were taking a ‘career break’?

After a recent conversation with an employer, they told me about a senior executive they had to let go after they failed to deliver the agreed outcomes and how their dictatorial leadership style nearly destroyed the organisation’s culture.  I was curious – how did you hire this candidate in the first place? Where did the recruitment process go wrong? It seems it was just one mistake after another.

Here are my 5 key tips to avoid making a decision you may regret:

1.     First impressions

There’s a lot to be said about first impressions.  Tell me, was the cover letter a generic template? Did they address your name and title correctly? Did you receive their application within 5 minutes of you posting the vacancy online? What about their LinkedIn profile? Don’t ignore first impressions – no matter how great their experience and skills appear on paper.  Sure, sometimes the right candidate might be late for your interview for a genuine reason and they may apply immediately on-line due to being in the right place at the right time. However and this is a big however, when things don’t start adding up or you have a ‘feeling’ – stop, take a look back and you may see a pattern of question marks or incidents that might make you reconsider the consistency and quality of the applicant.

2.     Interview attire

I’ve written previously is the business suit dead? In my experience, candidates who are making the effort and really going all out to impress – which often include wearing a suit, do tend to be the ones who make it to a shortlist. Recently, I was recruiting a Business Development Manager and every male applicant I interviewed wore a full matching suit and tie. In the past, when I have had candidates come to interview for executive roles in more informal attire and I have ignored this or given them a ‘pass’, it seems that they then slip up later in the process. Don’t ignore first impressions – they count.

3.     Gut feeling

You know that feeling in the pit of your stomach that is screaming something is not quite right here? Don’t ignore it. Don’t bury it, flush it out.  If you can’t identify exactly what it is, my advice is having another meeting in a more casual environment when someone is more likely to relax and be themselves. You can take someone else with you from the organisation for a second opinion or you may wish to ask them some scenario questions such as what would you do in the first 30 days if you win this job? Finally, you can conduct reference checking.  End of the day, if you can’t qualify what you feel in your gut, my advice is don’t hire because when something eventually doesn’t go to plan or pan out, you will kick yourself for not listening to your intuition.

4.     Referees

This is where a lot of recruitment processes fail.  You only have to look at serial applicants or non-performers who are continually re-hired – how did that happen? They weren’t reference checked at all or they were referenced with the wrong people.  Speaking to the right referee is a skill and then asking the right questions to get the answers you are after can be the difference between hiring a star vs. hiring a dud.  Are you accepting mobile phone numbers? Are you qualifying the person is who they say they are? Or are you just asking closed questions and fact checking? Don’t delegate this task as an administrative process as even the best con man, who can blitz an interview, can be “found out” at this stage.

5.     Theory vs. examples

Throughout the interview, make sure you are listening for real examples.  These are situations and examples the candidate has been in where they can easily describe the situation, what they did and what the outcome was.  If they are regurgitating theory or telling you what they would do vs what they have actually done – you should immediately visualise a neon warning sign flashing above their head.  When someone is out of their depth and hasn’t performed the tasks or been in the situations before, they won’t be able to be specific. If you can’t visualise the example – keep probing and get very specific.

Hiring a dud is an expensive, painful and emotional mistake. Getting the recruitment decision wrong can impact culture, destroy morale and consume your time, thoughts and energy.  The devils in the detail! Don’t short-cut processes just because you know someone who would be perfect or they have worked for some high profile brands, so they must be good. Rubbish. Running a thorough, consistent and vigorous process where you listen to facts, intuition and behaviours could save you a lot of time, heartache and pain.  Don’t ignore the warning signs…..there are red flags, there always are, you just need to know where to look.

May 26
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7 Tips to Write a Cracker Cover Letter

By | Recruitment, Results

There is lots of competition for jobs right now. On average, we receive 150 applications per vacancy. There are fewer opportunities available and people are still looking to progress their careers. There is great talent in the market; it’s a good time to hire.

With such a high volume of applications and less than 5% being chosen for interview, it is absolutely critical that your cover letter stands out from the crowd.

It is surprisingly rare to read a cover letter that gets straight to the point, engages me or gives me a wow.  Why is that? I believe that the majority of applicants are over-thinking it, making it too formal and are talking more about themselves rather than about the company, role and opportunity.

What I’m looking for:

  1. Brief & Succinct – one page is sufficient.  You should be able to address the main points in a concise manner that gets straight to the point. When competition is strong, you had better get to the good stuff and quick!
  2. Skills & Experience – this makes it easy for the reader to make an immediate link and match as to why you are suitable for the role and they will keep reading. For example, I have a management degree and 10 years work experience in this particular industry. I’m looking for quick facts.
  3. Motivation – be clear on why you are applying for this job and not every other job advertised.  This motivation for applying can be the make or break reason for getting into the yes or no pile! It is the most essential piece of information I am looking for in a cover letter or when I ring someone to discuss their application – why were you motivated to apply for this job?
  4. Wow – state something upfront that will give the reader a WOW feeling about why you have applied. If there is a common interest, link or value match, it can be an instant rapport winner to get you in front. A letter I received last week, stated that they had applied for the role because this organisation had inspired them 10 years earlier to kick start their career in the health sector and major in health management with their MBA. It gave me an instant wow.
  5. Get Creative – don’t send me a tea bag and tell me to grab a cup of tea while I read your CV (a very old and cheesy gimmick in my opinion), but think about how your letter can stand out. Colour, a relevant graphic, a quote you live by, mention something about the organisation or industry that inspires you.
  6. Why them – the story you should tell is why you’re interested in this company and this particular role (it’s all about them).  Phrase your letter in terms of how you can help them and what you can bring to the role rather than just what’s in it for you and your career.
  7. Why you – in a letter you can reveal more about your personality, values and motivation (not so easy to do in a resume, which is more factual). Be clear on how you can contribute and potentially solve the organisation’s problems or challenges.

Remember 95% of applicants are being rejected due to poor cover letters and resumes including incorrect spelling, generic “to whom it may concern”, long winded, lengthy and irrelevant information that doesn’t demonstrate any motivation for the role. Never use a standard cover letter that lacks specific detail related to this company and this role – we can spot them a mile away and it is an automatic indication of laziness and a genuine lack of interest.

If you really want to get to the front of the line – simple, honest and genuine communication that represents motivation, careful thought and a unique proposition. A cracker cover letters involves being real, telling a story and demonstrating desire. Come on …. give me a WOW!